SUMMARY:
This position is responsible for completing payments and controlling expenses by receiving, processing, verifying and reconciling invoices according to company procedures and policies.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Insure accuracy of invoices and purchase orders by checking items received and billed. Facilitate the resolution of any discrepancies.
Process and pay invoices within discount terms.
Bill vendors for samples.
Enter invoices in computer accurately.
Possess necessary telephone and customer service skills to discuss accounts with brokers and vendors.
Answer all vendor inquiries.
Prepare accounts payable checks.
Print all accounts payable reports and maintain all accounts payable files.
Scan and file accounts payable invoices electronically.
Prepare analysis of accounts, as required.
Assist in monthly closing
Establishes and maintains effective work relationships within the department, the Company, and the community; and maintains the professional competence, knowledge, and skill necessary for the satisfactory performance of all assigned responsibilities.
Poses no direct threat to the health or safety of himself/herself, of others, or to property. Defined as a significant risk of substantial harm that cannot be eliminated or reduced to an acceptable level by reasonable accommodation.
Requires regular attendance to perform essential element as contained herein between the assigned start and end times for work.
Performs such individual assignments as management may direct.
BASIC QUALIFICATIONS:
Education
High School Diploma or Equivalent
Experience
1 to 3 months related experience and or training
Skills
Ability to read and write routine reports and general business correspondence.
Exceptional verbal and written skills to effectively communicate with individuals both internal and external to the organization.
Mastery of basic mathematical skills especially addition, subtraction, multiplication and division in all units of measure using whole numbers, common fractions and decimals. Ability to calculate figures and amounts such as discounts, interest, commissions proportions and percentages.
Proficient in Microsoft office software.
Certification, Licenses, Registrations
PREFERRED QUALIFICATIONS:
PHYSICAL DESCRIPTION & WORKING CONDITIONS:
Typical office environment with overhead lighting, computer screens, shelving, filing cabinets, etc.
While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee is regularly required use hands to finger, handle, or feel. The employee must occasionally lift and/or move up to 25 pounds. This position includes light filing with requires, occasional bending, stooping, squatting.
Reasonable accommodations may be made to individuals with disabilities to perform the essential functions.
ABOUT UPPER LAKES FOODS
Upper Lakes Foods, Inc. is the largest independent, wholesale food distributor in Minnesota. The company has three facilities located in Cloquet, MN, Northfield, MN and Janesville, WI. We distribute food throughout the Upper Midwest. Upper Lakes Foods specializes in serving foodservice operators such as independent restaurants, assisted living facilities, schools, and national and regional foodservice chain accounts with a strong focus on customer service. Simply put, the mission is to build value for each customer, employee, supplier and community we serve by bringing the best; the best products, best people and best ideas.
CORE VALUES
Strong Work Ethic – We believe in the value of hard work, perseverance and consistency of character.
Positive Attitude – We believe in encouraging a flexible, agreeable and well-adjusted work existence that promotes successful outcomes.
Integrity – We believe in honesty, truthfulness and consistency of our actions.
Team Work – We believe that work done by several individuals combined insures excellence of quality, safety and service.
Professional Appearance – We believe in maintaining an appearance that promotes good hygiene, neatness and appropriate business dress.
Respectful Interaction – We believe in creating a workplace where employees are treated fairly in a safe and positive environment.
“We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or national origin.”
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
